Personal / Executive Assistant

Hi there 👋 I'm Dmitriy, an entrepreneur and CEO at DevelopsToday - a software development partner for startups. I’m seeking a Personal / Executive Assistant to help manage my personal and professional tasks. If you thrive on new challenges, adapt quickly, and enjoy working on non-routine tasks, this could be a great fit for us! A few details about me: I live an active lifestyle as a digital nomad, having lived in over 20 countries and visiting a dozen countries yearly. Besides my primary role at DevelopsToday, I work on side projects and build AI projects. Feel free to check out my LinkedIn profile(https://www.linkedin.com/in/dmitriytkalich/) to learn more about me 🙌

What you'll be working on:

• 🌍 Planning and coordinating trips: find best flight & accommodation options, handle booking, coordinate travel plan preparation, research and book activities for my family
• 📅 Arrange meetings for health checkups, procedures, trainings. Keep my calendar in sync and handle conflicting meetings rescheduling
• 💬 Managing networking activities, researching meetups and conferences, scheduling meetings
• 💼 Research information: applying for legal documents, finding vendors for side projects
• 📝 Prepare documents for vendors, like rental agreements, recurring reports, and similar
• ⌚ Assist my business team in their tasks in my absence (sick leaves or vacations)
• 🏡 Handling household tasks and personal requests

Experience that will help you to do the job:

• Experience in executive or personal assistant roles of 2+ years
• Conversational English, upper-intermediate or higher. You’ll need to make calls to 3rd party businesses and counterparties in English
• Familiar with tools like Notion, Google Calendar, Asana
• Experience in leveraging ChatGPT/Claude for research and automation
• Strong attention to detail. I take care of structuring things, and it’s essential to follow the same quality standards
• Proactive attitude to act without waiting for instructions
• Caring mindset. We work together as partners, and I need your honest effort to care about the best possible outcomes for our joint work

Experience that will be a plus:

• Based in Poland, with the flexibility to travel domestically

We care for our team, therefore we offer:

• 💼 Hands-on business experience: Exposure to a variety of tasks and responsibilities
• 🎉 Smooth onboarding: Comprehensive handover process to get you up to speed
• 💻 Modern working devices and tools
• 🏠 Remote work: remote-first work with occasional on-demand onsite tasks
• 📈 Career development: Opportunities to grow into operational management roles
• 💸 Competitive salary in USD with regular reviews based on your results
• 💲 Salary payment options that are convenient for you considering your local country regulations
• 🌍 Fully remote work in the team with well-established remote work processes (we have team members in over ten countries)
• ⌚ Working schedule is adjusted according to your time zone. A typical schedule is 10:00 AM - 7:00 PM CET, with flexibility for urgent tasks
• 🏖 Paid sick leave and vacation - 15 business days (21 calendar days) of annual vacation
• 🫶 Coverage of monthly psychologist support sessions